Habits your business needs to break to be more efficient

19 Apr 2021 Helpful Tips

How often do you review your business processes? Statistics show that only 4% of businesses review their operational processes every 12 months. As a food and beverage distributor, you have certain habits that you do every day, but did you know that some of your common habits could be impacting your business?

EasyVend has put together a complete guide of habits that your food and beverage business needs to break to increase efficiency and profit.

1. Taking orders manually

How long does it take you to process phone, SMS or email orders? Taking orders manually is one of the most common habits that food and beverage distributors do day after day. It’s time consuming and often leads to mistakes.

You have to manually input the order into the system, create an invoice, generate a receipt and fulfil the order. There is a high chance that something could go wrong. This not only effects your customer but more importantly your business.

For food and beverage businesses that are still taking orders manually there is an easy solution. Setting up an online ordering system not only streamlines your businesses operations, but it automates your entire ordering process. You will no longer need to receive and input orders manually again.

2. Chasing up debtors

The biggest frustration faced by Food and beverage businesses in 2021 is debtors. Many businesses fall into the trap of manually chasing up customers for payments on orders. This habit takes hours every week and impacts on other key areas of your business.

A quick and easy solution for this habit is by implementing payment gateway technology. A payment gateway is an automated online transaction service that verifies all payments on behalf of the business. The system automatically verifies and authorises payment, giving your businesses faster transactions, a reduced risk of fraud and a significant reduction of debtors.

3. Doing repetitive administration tasks

As a distributor your main focus should be selling great products and providing exceptional customer service! Doing repetitive manual administration tasks like inputting data into spreadsheets or using multiple software systems, not only wastes your time but it increases your overall operations costs.

A solution for this is to implement an online food and beverage management software that allows you to manage all your day-to-day tasks in one location. You can manage stock, invoicing, receipting, ordering and so much more in all-in-one central online location. By automating your day-to-day tasks through a food and beverage management system will not only save you time but money.

4. Using multiple systems to manage your business

Operating multiple systems to manage your business is inefficient! You need to go back and forth to enter simple data and requests. Many food and beverage distributors use a variety of systems such as spreadsheets or 1 page stock management applications that only allows you to manage one aspect of their business. Which ends up causing many issues later as it is not integrated with other sides of your business.

Centralising your entire business operations in one program gives businesses a simplified and a adaptable solution that allows you to stay on top of everything going in and out of the business at all times.

In conclusion, breaking habits and processes that you have used for years is tough, we get it. But, with all the changes in the world in the past 12 months and the tools that are now freely available, there has never been a better time to reduce your frustrations and increase your business efficiency with the tools available.

Where EasyVend can help:

For over 40 years EasyVend Web has been providing simplified solutions to Food and Beverage businesses. EasyVend Web is a 100% Australian owned and operated food and beverage software that automates the day-to-day management for food and beverage businesses. From invoicing to receipting to inventory control and everything in between, EasyVend Web has all the features needed to manage your businesses seamlessly.

Call us today on 1300 473 744 or submit the form below for a FREE demo of EasyVend. It’s never been so easy!

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